Hotel Reservations are now open!
Arisia '13 will be held at the Westin Boston Waterfront.
425 Summer Street
Boston, Massachusetts 02210
Please note, the entire Westin hotel is smoke-free. For more information about the hotel itself, but not reservations, you can visit the hotel's web site. If the information below doesn't answer your questions, please contact us at email@example.com.
If you have a question about the hotel, that is not related to room reservations, suites, or throwing a party, please contact us at firstname.lastname@example.org.
UPDATE on the Status of Reservations:
January 4th: The Westin is sold out of rooms, and we have removed the links from below for further reservations. We are continuing to move people off of the wait list as people cancel (which they should do by e-mailing us at email@example.com). If you would like a room in The Westin, please fill out the special request/wait list form. Our room block at The Renaissance is now closed, and we have stopped accepting wait list requests for it. We also have a second overflow block of rooms by the Airport, at The Embassy Suites, at a rate of $125/night (+tax). Information about our overflow options can be found on the Overflow Hotel Page.
The Westin has free WiFi in their hotel lobby, but charges for WiFi in the meeting rooms. Hotel guests will be given an account number to use WiFi in their hotel rooms at no charge.
The URLs for making reservations have been removed. If you want anything other than a normal King or Double room with no special amenities, please read the relevant section of this page (parties, suites, or special requests) before making a wait list request.
The Westin Waterfront
All of Arisia '13 functions and parties will be at the Westin Boston Waterfront Hotel. The following room types are available at the Westin:
King - one king-size bed for $124 per night plus ~14.5% tax.
Double - two double beds for $149 per night plus ~14.5% tax.
The Westin has more Kings than Doubles.
Note that one of our overflow hotels this year, the Renaissance, is a block away from the Westin, has more Doubles, and their Doubles are less expensive than the Westin. Please see our Overflow Hotel Page for information about reserving a room at the Renaissance, or at the Embassy Suites.
Arisia has blocked most, but not all, of the rooms at the Westin. We will be sharing some of the guest room floors with non-Arisia guests. We have an Active block (noisier, near parties), a Quiet block (rooms further away from parties), and a Staff block (floors 14-16), all of which are arranged to include both King and Double rooms. While we will have some floors that are all specifically active rooms, every hotel floor (including those that are mostly quiet or mostly staff) have suites that might contain parties.
The Westin does not permit more than four people to share a hotel room.
Cooking food in hotel rooms is not permitted. The rooms do not have the necessary ventilation to deal with cooking odors. The only exception to this rule is for medical needs.
The Westin does not permit smoking anywhere in the hotel. There will be a $200 cleaning fee charged for smoking anywhere in the hotel, including guest rooms.
Make reservations using the Westin reservation pages for our event, located in links at the bottom of this page. You should receive an email with an acknowledgment and a confirmation code. Save this information.
Please contact firstname.lastname@example.org to cancel a room, not the Westin. This way we can assign your room to the next person on the waiting list. Please include your confirmation code. Cancelling too close to the event may incur a fee; please cancel as soon as you know you can't make it!
If you would like to host a party (open or closed), make sure to reserve a room in the Active block. Please fill out the Party Host Form by December 5th (even if you've emailed us).
If you have any further questions, please contact email@example.com.
Suites at the Westin are limited and will be allocated starting late October. Please fill out the Party Host Form (even if you're not hosting a party) by October 15th if you are interested in reserving a suite. All suites have King beds. Some of the suites have sofabeds as well.
The Westin has 16 King rooms and 15 Doubles set aside for those with accessibility needs. All such rooms have larger doorways and accessible fixtures in the bathroom. Some of these rooms have a bathroom with a tub and hand bars, and others have roll-in showers.
If you need an accessible hotel room, please make a standard reservation first, then request an accessible room through the Special Request Form.
Cots/Rollaways, Cribs, Mini-Fridges
King rooms or suites (but not doubles) may request a single cot. (There is space to bring your own inflatable bed in most rooms as well.)
Any type of room may request a crib.
A limited number of fridges (~25) are available for medical needs only. (All guest rooms have empty mini-bar fridges that can be used to keep items slightly cool, however they do not reach food-safe temperatures.)
Please request these add-ons through the Special Request Form. Requests made on the Westin's web site during the room registration process will not be accommodated; you must use our request form. The deadline for requests is December 1.
All connecting rooms in the hotel connect from a King room to a Double room via a door in a shared wall. You cannot get two Doubles or two Kings that connect. To request a pair of connecting rooms, please make reservations for both a King room and a Double room (both rooms must be in the same block, active or quiet), then fill out the Special Request Form including confirmation numbers for both rooms. Connecting rooms requests are subject to availability, and the deadline for requests is December 1.
Special Placement (Shabbat, Staff, etc)
If you have a request for special placement of your room, please use the Special Request Form to let us know. Examples of special placement are low floor, close to Staff Den, close to babysitting services, or near a specific party suite.
The Westin is currently sold out of rooms, but we expect some more to free up as people's plans for Arisia change, and convention functions are solidified. Please fill out our Special Request Form to be added to the waiting list or request a modification to your reservation.
A note about the Westin selling out:
Once The Westin sold out of rooms via the online room reservation system, that did not mean that no more rooms were available. Because of our unique blocking requirements combined with the constraints of the Westin's booking systems, less than the full inventory of rooms available to Arisia are available for reservations via the online system. While we have taken steps for the 2013 convention to enable more successful reservations, we still expect there to be some people who are not able get a room at first. Don't Panic. While at The Westin Waterfront, we have been able to clear our entire wait list before the start of the convention. We guarantee that the first 30+ people on the wait list will get a room, though it might not be the exact room type or block that they want, and we expect that those further down the list will get their room requests fulfilled. We will not accept any requests to be placed on the wait list received after January 4th.
Some wait list requests may not get filled until right before the convention. If you have requested a room via the wait list, but no longer need that room, please e-mail firstname.lastname@example.org to have your name removed.
We cannot accommodate any special room amenity requests made on the Westin's web site. You must use our Special Request Form for any such requests, or for any change you wish to make to your reservation. In addition, rooms should be (and can only be) cancelled by emailing email@example.com. In doubt, contact firstname.lastname@example.org first.