Arisia Code of Conduct and Behavior Policies
To help ensure our members' happiness and a successful convention,
we have established a Code of Conduct and Behavior Policies for all
members and staff. Please read this document and help us have a safe
and welcoming convention for all.
Arisia reserves the right to revoke, without refund, the membership
of anyone for just cause. This may also lead to being banned from
future Arisia conventions. Persons violating the law may be
turned over to the police or the hotel security force. We will
refund the membership fee of anyone who finds the policies contained
herein unacceptable prior to accepting their badge. The general
principles of this Code of Conduct apply to the Arisia convention
and also to all the activities of the convention committee, whether
before or after the convention.
Arisia expects its members to respect each other and behave in a
generally civilized fashion. Members should respect common
sense rules for public behavior, personal interaction, common
courtesy, and respect for private property. If you wouldn't do
it in public, please don't do it here. Additionally, all Staff
are representatives of Arisia and therefore are held to a higher
standard of behavior, even when off duty.
Reminder: The hotel is not dedicated completely to our use for the
weekend. Members of the general public stay here or visit the
hotel to dine and socialize. Please be considerate of non-convention
individuals at all times.
Arisia forbids abusive, insulting, harassing or intimidating
Please report any incidents in which a member of the convention is
abusive, insulting, intimidating, bothersome, or acting in an unsafe
or illegal manner to Convention Security, an Assistant Div Head, a
Division Head, an Assistant Con Chair, or the Con Chair.
Sleeping in public or convention areas of the hotel is forbidden by
the hotel management. This is private property.
Program participants, moderators, and event coordinators are
responsible for the comfort and safety of convention members in
their areas. Disruptive behavior by adults or children is not
acceptable. Any request to leave an area must be complied with
immediately; appeals should be brought to attention of Arisia
Security Staff and directed to the responsible Division Head, the
Convention Chairperson, or the Arisia Corporate Executive Board.
Convention Badges must be worn by all attendees and volunteers and
must be visible to access any convention area (including Dealers
Room and Open Parties). Exceptions may be made for special cases,
e.g., uniformed professionals (police or nurses) and masquerade
participants while on-stage (but masquerade participants do need to
have memberships in any case).
Student Memberships for ages 13–25 require a current valid student
ID for students aged 18 and older.
Children as Fans and Companions
Note: In this section where "Parent" is used, it can mean a
parent, guardian, or person charged with a child’s welfare.
Arisia makes every effort to protect fans of all ages and provide a
healthy environment with many opportunities for fun and learning.
Children are a valued part of our membership, and we welcome their
All children aged 8 and under must be with an adult, in Turtle Track
(Childcare), or in Fast Track (Children's Programming) con areas.
Parents of children ages 9–12 who believe their children are mature
enough (and who have their own paid membership) may choose to allow
their children to freely roam the convention on their own. Any child
who excessively misbehaves or engages in inappropriate, disruptive
or dangerous behavior is subject to having free-roaming privileges
or their entire membership revoked.
Children under 12 years old may attend with either their own paid
convention membership, or with a free Kids-in-Tow membership (with
and under the supervision of an authorized adult at all times).
Arisia requires that there be at least one supervising adult with a
membership accompanying every three Kids-in-Tow members.
Parents should make sure to be aware of the hours of Fast
Track and Turtle Track. Parents who are late in picking up
children may have their children barred from Babysitting and/or Fast
Track at the current or future conventions.
Any unattended children (which includes: children not picked up at
Fast Track/Turtle Track; children that do not have free-roaming
ribbons found outside of Fast Track) will be brought to Arisia
Security, who will follow procedure to ensure the safety of the
Please remember that the convention and hotel is not
"child-proofed." There are many items (including costumes,
displays, art, etc.) that are easily damaged. Additionally there are
things that might place a young child at potential risk. It is
the parents’ responsibility to supervise their children so they do
not venture anywhere or touch anything inappropriate.
Participation in some regular program items by minors may require
parental permission or the presence of a supervising adult. Some
program items dealing with adult topics may be closed to children
under 18 years of age. Although children under 18 years of age may
register as "adults," membership in the convention in no way
supersedes local, state, or federal laws. Some items may require the
supervision of a child by parents. It is the parents'
responsibility to review the schedule and decide which items they
will allow their child to participate in, either with or without
Please review the separate Children's Policies
for a full
description and restrictions.
Costume and Masquerade Guidelines
All costumes are welcome at Arisia, whether created by the wearer or
not. However, purchased and rented costumes are not eligible for
awards. Awards are made to the creator of the costume, not the
Costume weapons are permitted, but must be peace-bonded by Arisia
Security upon arrival at the convention, unless worn solely for the
masquerade as part of an on-stage costume. The use of any weaponry
as part of your costume, as well as the use of any special effects,
must first be approved by the Masquerade Director. Remember, it's
okay to surprise the audience, but not the staff.
During the masquerade, flash photography and laser pointers are
forbidden. If you take photos or videos during the Masquerade,
do not obstruct the view of other audience members.. All
electronic devices (e.g., cell phones, pagers, tablet computers)
must be silenced and their screens must be dimmed.
Participants in the masquerade must read and agree to the terms
contained in a separate costumer release and masquerade rules.
Parties in Guest Rooms
For individuals or groups wishing to host a party (Open or Closed),
you must register with the convention in advance and use a room in
the "Active" room block. Parties registered in advance with
Arisia will be moved to a “Party Host room”, which ensures that you
are covered by Arisia's corkage agreement (allowing you to serve
food and non-alcoholic drinks). Party hosts can request a free
ice delivery from the hotel.
Parties may be "open" (all convention members welcome, or with doors
open or ajar, or publicly advertised) or "Closed Parties" (private,
doors closed, no advertising). Serving of alcohol is not allowed in
Open Party areas.
Party hosts are responsible for adhering to convention policies,
hotel rules, and local, state, and federal laws, including the
enforcement of the drinking age. All Party Hosts must review
and adhere to the separate Party Hosting Guide
Smoking, Alcohol, Weapons, Nudity and Illegal Acts
The Westin hotel bans smoking in all areas of the hotel, including
all guest rooms. Smoking is allowed outside the building away from
Arisia prohibits the consumption of alcohol in all convention areas
except for alcohol purchased from the hotel and consumed directly in
the area in which it was purchased. The legal drinking age in
Massachusetts is 21. You may be asked to provide a valid ID if
ordering alcoholic beverages.
Arisia's corkage waiver does not apply to serving of alcohol.
According to hotel policy all alcoholic beverages must be purchased
through the hotel.
Laws governing illicit substances, obscenity, weapons, public
behavior, and the treatment of minors must be strictly observed.
Remember, there may be members of the Boston Police Department on
patrol at the convention.
The list of Illegal weapons in Massachusetts include, but are not
limited to: blackjacks, billy clubs, any sort of double-edged knife
(symmetrical cross-section, even if one side is dull), shuriken
(throwing stars) and nunchucks. For further information see MA
General Laws, Part 4, Title 1, Chapter 269, Section 10.
While the hotel is private property, the hotel is still required by
the Boston Licensing Board to enforce standards of conduct and
nudity. Accordingly, street-legal attire is required in all
convention spaces and hallways.
Photography, Videography, and Press Policy
This is a private event; by registering, individuals grant Arisia
and designated photographers a non-exclusive right to photograph,
videotape, otherwise record, and publish (in print or
electronically) themselves, companions, activities, costumes,
artwork, sales goods, and other property used or displayed in their
normal participation of the convention.
Photographers, ask permission before you photograph or
audio/videotape any individual or group. Anyone who does not
wish to be photographed or recorded should state their wishes
We presume that you are acting in an amateur capacity unless
otherwise stated. If you are acting on behalf of a publication,
video production organization, or news medium (freelance or
employed) of any kind, you must register as a member of the press
(commercial publication, media, fanzine). Press passes may be
obtained by going to the information desk and ask to speak with the
press liaison to receive an orientation and press kit. Articles or
media coverage released after the convention may earn you a
membership to the next Arisia, or a refund for this year.
Anyone wishing to sell photographs, audio, or video recordings of
any part of the convention (including the masquerade) must read and
agree to the terms contained in a separate
Individuals or organizations violating these guidelines by selling,
reproducing, broadcasting, or publishing materials obtained at an
Arisia convention without permission may be guilty of copyright
violation and/or trespass, and may be prosecuted to the full extent
of the law. If you have any questions as to what is appropriate,
contact the Press Liaison for further information.
Dealers are limited to the Dealer's Room in the Galleria
space. Vending from hotel rooms is not allowed.
All raffles and drawings, whether for profit or charitable reasons,
must comply with the City of Boston guidelines.
Attendees may only post signs on official Arisia Sign Kiosks, located around the hotel, using the tape provided.